Timesheets

Features for timesheets

• Create and print timesheets effortlessly with QuikPlan’s automated timesheet facility.
• QuikPlan’s timesheets are easy to read and well liked by care workers and coordinators.
• Save over 80% on administration time compared to traditional timesheet creation.
• QuikPlan timesheets have been used by local authorities and agencies for many years.
• A choice of timesheet styles are available to meet your requirements.

Printable timesheets

QuikPlan Schedule Expert produces printable timesheets to had out to your care workers. These are normally printed out on a week by week basis but you can create timesheets for any period you like. The timesheest created by QuikPlan are easy to read breaking the visits down clearly into days of the week and time of call. There is a space for the client to sigh to confirm the visit and a place to put actual start time and actual end time should the visits times change. There is also a space for the carer to put their mileage between calls.

Timesheets for a period can be printed all at the same time using either the Automatic system wizard or directly form the task manager screen. When you are ready to print your timesheets you simply select the visits (normally a week), select the sytle of timesheet and then print them out ready to hand out to your care workers. At the end of a week or period you have chosen, the care worker hands the their timesheet back to you and this is checked off against the visits in QuikPlan. Adjustments can be made and when you are happy the visits in QuikPlan are correct, you mark them complete.

Standard timesheet

Detailed timesheet

Signing timesheets

On QuikPlan timesheets every visit has a place where the client can sign to acknowledge that they have received their visit. This is a convenient way of ensuring that the visit did take place and the client was happy to sign. This provides proof of service for future reference and offers an excellent method for preventing disputes.

Task notes

You can add notes to visits to inform your care workers of special instructions they need to be aware of like if the visit is a double-up or if the clients gate needs to be kept shut. The note appears under the visit and is unique to that visit. If you want the note to repeat week after week you create it in the clients template.

Checking visits

It is important to check your completed timesheets against the visits in QuikPlan Schedule Expert. You can cross check these visits manually or if you are linked into a call monitoring system the visits will be checked and marked complete automatically as your care workers make a phone call when they enter a clients home and again when they leave (see call monitoring systems).